Samen voor een betere samenleving!

Privacy Policy

Vereniging Samen Leven
Effective Date From: [2025]

Introduction

At Vereniging Samen Leven, we value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information in compliance with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679). By engaging with our activities, visiting our website, or contacting us, you agree to the terms outlined in this Privacy Policy.

Who We Are

Vereniging Samen Leven is a non-profit organization based in Purmerend, the Netherlands, dedicated to fostering inclusion, community development, and sustainability. For the purposes of GDPR, we act as the data controller for the personal data we collect.

Personal Data We Collect

We may collect and process the following types of personal data:

1. Data You Provide to Us Directly:

  • Contact Information: Name, email address, phone number, and address.
  • Demographic Information: Age, gender, and other relevant information for specific programs or events.
  • Communication Details: Information you share when contacting us or registering for events.

2. Automatically Collected Data:

  • Website Data: IP address, browser type, and usage statistics collected through cookies or similar technologies (see Cookies section).

3. Sensitive Data:

We only process sensitive data (e.g., health information or data revealing racial/ethnic origin) when it is strictly necessary for specific activities and with your explicit consent.

How We Use Your Data

We collect and process personal data for the following purposes:

  • Activity and Event Management: To register participants, communicate details, and evaluate participation in our programs.
  • Communication: To respond to your inquiries, send newsletters, and provide updates about our activities.
  • Legal Compliance: To comply with obligations under Dutch and EU laws.
  • Website Improvement: To analyze website traffic and improve user experience.

Legal Basis for Processing

Under GDPR, we process your personal data based on the following lawful grounds:

  • Consent: When you provide clear consent for a specific purpose (e.g., receiving newsletters).
  • Contractual Necessity: To fulfill obligations related to event participation or services you request.
  • Legal Obligation: To comply with legal and regulatory requirements.
  • Legitimate Interest: For purposes such as improving our activities or ensuring the security of our website.

Data Sharing

We do not sell or rent your personal data. We may share your data only in the following circumstances:

  • Service Providers: Trusted third parties (e.g., IT support, email platforms) who process data on our behalf and comply with GDPR.
  • Legal Obligations: When required to disclose information by law or for legal proceedings.

Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy or as required by law. Once data is no longer needed, it will be securely deleted or anonymized.

Your Rights Under GDPR

As a data subject, you have the following rights:

  1. Access: Request a copy of the personal data we hold about you.
  2. Rectification: Request corrections to inaccurate or incomplete data.
  3. Erasure (Right to Be Forgotten): Request deletion of your data when it is no longer necessary for the purposes collected.
  4. Restriction: Request restricted processing of your data in certain circumstances.
  5. Data Portability: Request transfer of your data to another controller.
  6. Objection: Object to the processing of your data for direct marketing or other legitimate interests.
  7. Withdrawal of Consent: Withdraw your consent at any time for data processed on the basis of your consent.

To exercise your rights, contact us using the details provided in the Contact Us section below.

Cookies

Our website uses cookies to enhance your browsing experience and collect usage statistics. You can control your cookie preferences through your browser settings. For more details, please see our Cookie Policy (if applicable).

Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include secure servers, data encryption, and restricted access.

Third-Country Transfers

We do not transfer your personal data outside the European Economic Area (EEA). If such a transfer is necessary in the future, we will ensure compliance with GDPR by implementing appropriate safeguards.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in regulations or our practices. The latest version will always be available on our website, and significant changes will be communicated directly to you where applicable.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the way we process your personal data, please contact us:

Vereniging Samen Leven

✉️ info@verenigingsamenleven.nl